Durham 
Art Gallery

Notice is hereby given that the Annual General Meeting (“AGM”) of all Class A Members of the Durham Art Gallery (“DAG”) will be held on Saturday, September 20, 2025 at 2 p.m., to be held in-person at the Durham Art Gallery, 251 George St. E, Durham, ON for the following purposes:

 

1. To receive the reports of the Board Chair on DAG operations for the preceding year;

2. To approve the minutes of the 2024 Annual General Meeting;

3. To review DAG programming, updates and developments over the past year;

4. To consider and, if amenable, approve By-law amendments;

5. To receive the financial statements of DAG for the year ended December 31, 2024 together with the report of the auditor thereon;

6. To appoint the Auditors of DAG for the financial year ending December 31, 2025;

7. To elect Directors of DAG; and

8. To transact such other business as may properly come before the meeting.

 

If you are unable to attend and you wish to vote on the above mentioned items, please complete and return a proxy form which can be found on our website: CLICK HERE appointing a representative to vote at the meeting on your behalf, and return in person to the Gallery or via email to info@durhamartgallery.com with the subject line ‘2025 AGM DAG member proxy form’ no later than 8:00 p.m. on Thursday, 8 September 2025.

 

PLEASE NOTE:  To attend, whether in person or by proxy, you must be a Class A Member in good standing at the commencement of the AGM. RENEW YOUR MEMBERSHIP HERE

 

PROPOSED RESOLUTIONS:

1. THAT the minutes of the 2024 Annual General Meeting of the Corporation are approved.

2. THAT the Corporation’s financial statements as at and for the financial year ended 31 December 2024 together with the notes to those financial statements and the auditor’s report on those financial statements be and are hereby approved and adopted.

3. THAT HGK Partners LLP be and are hereby reappointed as independent external auditor of the Corporation, to hold office from the conclusion of this meeting until the conclusion of the next annual general meeting of the Company at which audited financial statements are laid. 

4. THAT, subject to HGK Partners LLP being reappointed, the Board be and is hereby generally and unconditionally authorized to determine the remuneration of the external auditor.

 

NOTES:

1. Each Class A Member in good standing as of the commencement of the AGM is entitled to attend or to delegate to a proxy to attend the AGM on his behalf.  All Members other than “Honourary” Members are Class A Members.

2. All AGM-related documents are available for review on the DAG website including:

• 2025 AGM Agenda

• 2024 AGM Minutes

• Amended and Restated By-laws

• Auditor’s Report

• 2024 Audited Financial Statements

• Proxy Forms

• DAG Board Nomination Form

1. The convention of the GM shall only be deemed valid if attended by Class A Members representing, in person or by proxy, at least 10% of the DAG’s Class A Membership. Resolutions shall be passed by a simple majority of votes.

2. In case the quorum is not achieved in the first meeting, the AGM shall be adjourned and a second meeting for the AGM should be held on Saturday 20 September  2025, at the same time and venue.  Resolutions shall be passed by a majority of votes.

3. Each Class A Member has the right to discuss matters on the agenda and raise questions.

4. Brief biographical details of each of the Directors standing for election, as at 20 August 2025 (being the latest practicable date prior to the printing of this document), are set out on page 3.

 

Dated the 20th day of August 2025

 

By order of the Board of Directors of The Durham Art Gallery, Durham, Ontario.

 

T.C. Paige Crewson

Chair, Board of Directors

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New prospective director BIOGRAPHIES:

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